Student Organization Requirements

After you have turned in your Recognition Form and either Constitution or Statement of Purpose, the following aspects of being a student organization must be completed for the organization to remain in good standing: 

• All student entities that want to become a recognized student organization must maintain five, currently enrolled and active members at all times.

• Maintain an up-to-date roster form. This information will be kept confidential. This roster must be updated after any changes are made. Student Activities will contact you with the roster template each semester.

• Maintain Up-to-Date meeting information; time, date, location must be e-mailed to your Student Activities contacts.

• An event calendar; The Student Organization website now has an updated event calendar. Every event that you hold must be approved by Student Activities. Please let us know your plans as soon as possible. Please keep in mind that any event requiring a contracted performer/speaker/guest (this includes those receiving honorariums), will need a minimum of six week advanced notice. For all other events, we will need a minimum of two weeks’ notice. E-mail your events with as much information as possible to: studentorgs@unca.edu. If additional information is necessary, we will contact you.

• Program proposals and evaluations; Program proposals and evaluations must be completed before and after every event. These are mandatory and can be found under forms in the Student Organization website and must be emailed to studentorgs@unca.edu at least two (2) weeks before the event. Evaluations must be e-mailed within 48 business hours of the end of your event.  

• You must have a sign-in sheet at all events. This will be used for assessment purposes and you can assure all of your attendees that their names will not be released. This sheet must be turned in to staff in the Student Activities office within 48 business hours of the end of your event.

• All student organizations will be required to complete twenty (20) hours of community service per semester. These hours can be divided among the members of your organization however you see fit. All hours must be documented, signed, and turned into Student Activities.

• At the end of each academic year, the organization must have received at least fourty three (43) points following the Student Organization Point System, which can be found here.

• All student organizations will be required to attend six (6) training sessions over the full academic year. The following four sessions are mandatory: 1) Student Orgs 101, 2) Diversity 101, 3) Student Orgs 101, and 4) Transitioning Leadership. The student organization must pick one more additional session per semester based off of what is being offered. That list and the dates for the 2011 academic year can be found here.